Arkansas Economic Development Commission

Grants Management

Great Communities are Great for Business

We take pleasure in helping our neighbors and lending a hand when it's needed because great communities foster great business relationships. The Grants Management division oversees a number of programs that improve the quality of life for Arkansans by making grants to cities and counties for community and economic development. 

The Arkansas Community and Economic Development Program (ACEDP) is the Community Development Block Grant (CDBG) program for the State of Arkansas and is administered by AEDC under a grant agreement between the state of Arkansas and the United States Department of Housing and Urban Development (HUD).

Jean Noble, PCED

Director, Grants Management
(501) 682-7389
(501) 682-7499
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DRAFT 2016 Annual Action Plan for Review

A public hearing to obtain citizen comments on the draft 2016 Action Plan will be held Tuesday, April 12, from 10:30 a.m. - 12:00 p.m., at the North Little Rock Chamber of Commerce, Bank of the Ozarks Conference Room, 100 Main Street, North Little Rock.

During this meeting state agencies will obtain public comments regarding the planned allocation of approximately $26 million in CDBG, HOME, ESG, and HOPWA Program funds for the next program year beginning in July 2016.

A draft of the proposed 2016 Annual Action Plan may be viewed here. To view a piechart of the proposed 2016 allocation, click here.

The 30-day public comment period will expire on April 25th. To be considered in the final plan, written comments must be received during the 30-day public comment period and may be addressed to: AEDC, Attn: Grants Management Division, 900 W. Capitol Ave., Suite 400, Little Rock, AR 72201.

The meeting location is wheelchair accessible. Persons needing interpreters or other accommodations are requested to call AEDC at 501-682-7682 so arrangements may be made in advance.

Arkansas Community and Economic Development Program/CDBG Program
Overview

Congress created the Community Development Block Grant (CDBG) program in 1974 to help low and moderate income families, prevent and eliminate slum or blight and address other urgent community development needs. Eligible activities under the CDBG program include the construction of water and wastewater systems, child care facilities, senior citizen centers, public health facilities, multi-purpose community centers, fire protection improvements and economic development pursuits whose primary focus is the creation of jobs for low and moderate income families.

The Arkansas Community and Economic Development Program (ACEDP) is the Community Development Block Grant (CDBG) program for the state of Arkansas. The Arkansas Economic Development Commission administers the small cities CDBG program under a grant agreement between the state of Arkansas and the United States Department of Housing and Urban Development (HUD). Priorities for spending the CDBG funds are set in partnership with the other state agencies that receive HUD funds under a five-year consolidated plan, which is updated on an annual basis.

Distribution and Referral Partners

Each year, the Arkansas Economic Development Commission (AEDC) holds public meetings and hearings across the state to obtain citizen input on community needs. Based on that input, the agency prepares a plan to prioritize and distribute the grant funds that are part of its federal CDBG allocation. A draft of the plan is published and made available to the public at key locations around the state. Anyone who wants to make comments on the plan can do so by calling AEDC at (501) 682-1211 or 1-800-275-2672. 

 

Arkansas Economic Development Commission
Plan for Distribution of CDBG funds
July 1, 2015 - June 30, 2016
Current Allocation: $15,864,072

 

To learn more, please call the Grants Management Division at (501) 682-7682 or 1-800-275-2672. For specific funding information, please call the following:

Child Care Centers
DHS Division of Childcare and Early Childhood Education
(501) 320-8940

Community Centers and Fire Protection 
(communities under 3,000 in population)
AR Department of Rural Services
1-888-787-2527

Economic Development
Business Development Division, AEDC
(501) 682-7384

General Assistance
Grants Management Division, AEDC
(501) 682-7682

Public Health Units
ADH Division of Health, Bureau of Community Health Services
(501) 661-2364

Water and Wastewater
Arkansas Natural Resources Commission
(501) 682-0543

Eligibility, Guidelines and Application

Eligibility

Eligible applicants include rural cities and counties with a low-to-moderate income population of at least 51 percent. Larger cities receive their own funding and are not eligible for funds from the program administered by AEDC.  The cities receiving their own CDBG allocation are: Bentonville, Conway, Fayetteville, Fort Smith, Hot Springs, Jacksonville, Jonesboro, Little Rock, North Little Rock, Pine Bluff, Rogers, Springdale, Texarkana, and West Memphis.

1. Guidelines

Application Guidelines

Census LMI Percentages by County and City

2. Application

General Assistance and Innovative Projects

The General Assistance and Innovative Projects line item is designed to provide Cities and Counties with the opportunity to apply for grant assistance for a variety of projects that are not covered under other funding categories. The Arkansas Economic Development Commission is currently accepting proposals for grant funding under the General Assistance and Innovative Projects line item of the Arkansas Community and Economic Development Program.

Only non-entitlement cities and counties are eligible to apply. All projects must address a national objective for the Community Development Block Grant program (CDBG): benefit to persons of low to moderate income, elimination of conditions of slum and blight, or assistance in addressing an urgent community need.

Grants will be for an amount between $75,000 and $200,000. Priority will be given to innovative projects, to communities with lower average incomes, and to projects that address priorities cited in the state's Consolidated Plan. Proposals must be submitted no later than 4:30 p.m. on March 31. Grant awards will be made before July 1.

Since grants may only be made to cities or counties, interested parties should contact their Mayor or County Judge about sponsoring an application. All funded grants will be required to employ a professional administrator. Administrative fees will be paid from the grant. It is strongly recommended that applicants seek assistance in completing the application from the Planning & Development District that serves their area, or from a private professional administrator who has received training from the Arkansas Economic Development Commission.

General Assistance Description

General Assistance Application

General Assistance Part I: General Information/Cover Page

Exhibits

3. Income Limits

LMI for Cities and Counties

LMI by Block Group

Low and Moderate Income Limits Section 8 Chart

Income Survey Methodology

Administrative Procedures Manual

The ACEDP manual is intended as a reference manual for professional administrators and others who administer ACEDP grants. Included in the manual are the forms and reports that are required for documentation of compliance with federal and state laws and ACEDP policies. The manual was written primarily as a reference tool and not as a training document. 

1. Manual Overview

2. Grants Administration

3. Recordkeeping

4. Public Participation

a. Possible Community Needs
b. Notice for First Public Hearing
c. Notice for Second Public Hearing
d. Public Hearing Attendance Roster
e. Public Participation Certification

5. Financial

a. Request to Incur Costs Form Letter (Example) 
b. Bank Designation and Check Signature Form and Instructions
c. Signature Card and Instructions
d. General Expense Direct Deposit Authorization Form and Instructions 
e. W-9 Form and Instructions
f. Sample Property Inventory Card 

6. Procurement

a. Sample Code of Conduct 
b. Sample Resolution Designating Non-Profit Agency as CDBG Grant Administrator
c. Sample Public Notice of RFQ for Professional Services
d. Sample Bid Advertisement (Competitive Bidding)
e. Request for Qualifications (RFQ) Package (Administrative Services)
f. Request for Qualifications (RFQ) Package (Engineering/Architectural Services)
g. Request for Qualifications (RFQ) Package (Surveyor Services)
h. RFQ Evaluation Package (Administrative Services) 
i. RFQ Evaluation Package (Engineering/Architectural Services)
j. RFQ Evaluation Package (Survey Services)
k. Contract for ACEDP (Administrative Services)
l. Contract for ACEDP (Engineering Services)
m. Contract for ACEDP (Architectural Services)
n. Contract for Agreement for Engineering Services form ANRC water/wastewater projects only

7. Environmental Review

a. Notice for Early Public Review 
b. Notice of Explanation of Project Located in a 100-Year Floodplain 
c. Designation of Environmental Review Compliance Liaison
d. Determination of Exemption
e. Categorical Exclusion (not subject to 58.5) 
f. Categorical Exclusion (subject to 58.5)
g. Statutory Checklist revised 2012
h. Notice of Intent to Request Release of Funds (NOI/RROF)
i. I RROF Certification Instructions
j. Request for Release of Funds and Certifications HUD 7015.15
k. Compliance with 24 CFR 58.6
l. Environmental Assessment Checklist
m. Environmental Assessment Worksheet (Optional Tool)
n. Finding of No Significant Impact (FONSI)
o. Combined Notice
p. Environmental Review Distribution List
q. Environmental Review Checklist
r. Environmental Review Record Content

8. Acquisition

a. When the Model Uniform Relocation Act (URA) Does Not Apply 
b. Sample Residential Anti-Displacement and Relocation Assistance Plan
c. Sample Notice of Intent to Acquire and Rights Under the Uniform Relocation Act for Fee Simple Purchases
d. Sample Notice of Intent to Acquire and Rights Under the Uniform Relocation Act for Easements
e. Acquisition of Easements and Fee Simple Titles Under the Uniform Relocation Act of the Rights of the Property Owner
f. Sample of Notice of Appraisal and Right to Accompany Appraiser
g. Waiver of Rights and Benefits of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as Amended
h. Easement
i. Written Offer of Just Compensation
j. Statement of the Basis of Just Compensation
k. Statement of Settlement Cost
l. Acquisition Complete Letter (Example)
m. Site Acquisition Report and Instructions 
n. Model Uniform Act Report and Instructions
o. Sample Notice of Intent Not to Acquire Property
p. Sample Receipt of Information Form
q. Short Appraisal Form for Parcels
r. Review Appraisal Form

9. Fair Housing Equal Opportunity

a. Equal Opportunity EEO - English Poster
b. Equal Opportunity EEO - Spanish Poster
c. Equal Housing Opportunity Poster - English
d. Equal Housing Opportunity Poster - Spanish
e. Sample Fair Housing Equal Opportunity Certifying Officer Notification Letter (Example)
f. Income Certification Form and Instructions: Categorical Projects
g. Contract and Subcontract Activity Report 
h. Equal Opportunity Direct Benefit Form
i. New Hire Employment Report and Instructions 
j. Affirmative Action Fair Housing Activities
k. Sample Fair Housing Ordinance
l. Proposed Beneficiaries Form
m. Summary Report

10. Construction Management

a. Arkansas Energy Code Certification Design Professional
b. Arkansas Energy Code Certification Builder Contractor
c. Disclosure Required by Executive Order 98-04
d. Sample Bid Package for General Contractors
e. Sample Bid Package - Generators
f. Section 3 Summary Report
g. Bid Receipt Form
h. Bid Tabulation Sheet
i. Verification of Grantee, Contractor & Professional Services Eligibility Form
j. Notice of Award
k. Preconstruction Conference Agenda and Report
l. Notice to Proceed 
m. Resident Observation Daily Record of Work Progress
n. Resident Observation Weekly Progress Report
o. Change Order Form
p. Punch List 
q. Certificate of Substantial Completion
r. Release of Lien Form
s. HwySgn2 2007
t. HwySign 2007

11. Low to Moderate Hookups

a. Notice to Area Residents of Free Utility Connections
b. Application for Free Utility Connection
c. Temporary Construction Easement and Hookup Agreement
d. Rent Control Agreement
e. Verification of Income (Employee Wages)
f. Verification of Income (Social Security Benefits)
g. Verification of Income (AR Social Services)
h. Verification of Home Ownership
i. Notice of Eligibility Determination (Approval)
j. Notice of Eligibility Determination (Disapproval)
k. Sample Work Write-Up 
l. Plumbing Inspector Clearance Letter
m. Inspection Certification
n. Sample Bid Package for LMI Hookups

12. Federal Labor Standards

a. SF-308 Request for Determination and Response to Request
b. Report of Additional Classification and Rate 4230a
c. Additional Classification and Rate Instructions 4230a
d. Payroll Form WH-347
e1. Payroll Form Detailed Instructions 
e2. Payroll Form Instructions
f. Notice to All Employee Rights on Government Contracts Poster
g. Record of Employee Interview English
h. Record of Employee Interview Spanish
i. Semiannual Labor Compliance Report and Instructions
j. Labor Standards Enforcement Report and Instructions
k. Employee Rights Under Davis Bacon Poster

13. Economic Development 

a. Job Creation Information Instructions
b. Job Creation Plan and Instructions
c. Income Certification Economic Development  Form and Instructions
d. Job Activity Log and Instructions
e. Job Status Report and Instructions
f. Final Job Creation Report

14. Audit

a. Certification of Departmental Status - Sample
b. Annual Audit Plan
c. Instruction to Audit Bidders 
d. Sample Audit Contract
e. Sample Public Notice of Audit Availability
f. Grant Amendment - Audit Threshold

15. Closeout

a. Equal Opportunity Direct Benefit Form
b. Final Job Creation Report
c. Labor Standards Enforcement
d. Closeout Certification
e. Contract and Subcontractor Activity Report

Consolidated Plan
Overview

The State of Arkansas receives federal funds from the United States Department of Housing and Urban Development (HUD) for four statutory formula programs. The goals of the programs are to provide decent housing, provide a suitable living environment and to expand economic opportunities.

The plan determines the priorities for addressing those needs and defines the strategy for using available resources. The Consolidated Plan serves as a single document for meeting the planning and submission requirements for the state to receive HUD funds. 

Disaster Funds
Overview

The State of Arkansas has been awarded supplemental CDBG funds from two different appropriations to address the effects of five presidentially-declared disasters in 2008. The first round of funding for $25,042,358 closed in September of 2009. Pre-applications under this first round were submitted by eligible cities and counties through the eight Planning and Development Districts in the state. Those pre-applications are currently under review.

A second round of funding for $70,181,041 was released in the spring of 2010. This round covers 71 of Arkansas's 75 counties. 

Action Plans for Disaster Recovery
Affirmatively Furthering Fair Housing
Overview

In 1995, the U.S. Department of Housing and Urban Development (HUD) announced that entitlement communities - communities receiving direct federal funding from Community Development Block Grant, HOME Investment Partnership and Emergency Shelter Grant programs - must conduct a study of existing barriers to housing choice. This required study is referred to as the Analysis of Impediments (AI) and is part of entitlement communities' consolidated planning process.

The purpose of the AI is to examine how state and local laws, private, public and non-profit sector regulations, administrative policies, procedures and practices are impacting the location, availability and accessibility of housing in a given area. The AI is not a Fair Housing Plan - rather, it is an analysis of the current state of fair housing choice in Arkansas and identifies specific barriers that need to be addressed if future fair housing initiatives are to be successful. 

Analysis of Impediments to Fair Housing